Join Better Together 2025 as an exhibitor.

This year, we’re excited to offer exhibition space for organisations and businesses to connect with an estimated 900+ delegates—bringing together rainbow communities and allies from across Australia for two incredible days under one roof.

Stallholder Information

VENUE: Adelaide Convention Centre, North Terrace, Adelaide

DATES: Fri 31 October to Sat 1 November 2025

We have a limited number of stall spaces available. These stalls will be located in a high-traffic area that attendees will pass through as they move between conference spaces.

To secure your spot, stall bookings must be confirmed by the deadline and invoices paid in full. Please note that cancellation fees will apply.

Send an expression of interest to mail@equality.org.au to apply.

This is not a business-to-business expo—it’s a community-focused LGBTIQ+ event. You’ll be alongside volunteer-led groups, charities, and larger government-funded organisations, all coming together to connect and share.

The Equality Project is an LGBTIQ+ charity that brings all the voices of the community together to learn, share and engage over a wonderful 2-day event.  All sessions are community-directed and led with presenters attending from all parts of Australia, representing both metropolitan and regional LGBTIQ+ communities.

With limited stalls, this is a great opportunity to showcase your work/services and connect meaningfully with attendees.

• Corporate/For-Profit $1250 inc GST

• Not-for-Profit/Community $880 inc GST

50% of the total fee is due upon receiving your invoice. The remaining balance must be paid in full no later than 8 weeks before the conference begins.

Funds already paid can be converted into an equivalent registration for Better Together, based on the pricing at the time the conversion is requested.

🚛 STALL INCLUSIONS

• A clothed trestle table and 2 chairs. Some powered tables are available. Please email Marnie (mail@equality.org.au) if you require access to power so that the venue can be informed. 

• 2 x complimentary registrations - names, emails and phone numbers of both ticketholders must be supplied to Marnie by Friday 5th September 2025. 

• Stall locations are set up by Adelaide Convention Centre in line with their COVID-safe guidelines. Stall allocations will be determined by The Equality Project team. We kindly ask that you do not move the tables or change your allocated stall.

Exhibitors are responsible for setting up (bump-in), packing down (bump-out), styling their stall, and ensuring someone is present at their stall throughout the day or during key times.

You can choose your own bump-in and bump-out times, as long as they fall within the designated access periods. Please make sure to remove all remaining flyers and items at the end of the event—anything left behind will be disposed of.

Please note: our program runs continuously without a scheduled “lunch break.” Attendees are encouraged to take breaks when it suits them, which means stalls may receive visitors at any time during the day.

Adelaide Convention Centre requires all stallholders to have their own public liability insurance. Please email your Certificate of Currency to Marnie by Friday 5 September 2025. Without it, bump-in approval cannot be granted.

📸 PHOTOGRAPHY & VIDEO COVERAGE

The Equality Project® will take photos and videos of attendees, presenters and stallholders during the conference. These images are for The Equality Project's use only and may appear on The Equality Project's website, newsletter, social media outlets and other future promotional material. By virtue of your attendance, you agree to usage of your likeness in such media. If you do not wish to be photographed please let us know.

The Equality Project® may also conduct interviews of attendees, with their permission, using audio-visual equipment.

🎙 AUDIO RECORDING

The Equality Project® will audio record some sessions for use in the Better Together® podcast, including audience questions. By virtue of your attendance, you agree to your voice being used in this way if it is captured in a recording. If you do not wish for your voice to be in a recording please let us know ahead of time.

😇 CODE OF CONDUCT

All attendees, speakers, sponsors, vendors, partners, and volunteers at our conferences/events are required to adhere to the following Code of Conduct:

Our aim in hosting events is to build community. To that end, our goal is to create an environment where everyone feels welcome and safe to participate, speak up, ask questions, and engage in conversation. We invite all those who participate in this event to help us create safe/brave and positive experiences for everyone.

The Equality Project® is dedicated to providing a harassment-free environment for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion (or lack thereof). We do not tolerate harassment of participants, event organisers, volunteers and staff in any form. Sexual language and imagery is not appropriate during any aspect of the event/conference, including talks, workshops, parties, social media such as Twitter, or other online media.

💃🏽 EXPECTED BEHAVIOUR

• Participate in an authentic and active way. In doing so, you contribute to the health and longevity of the community.

• Exercise consideration and respect in your speech and actions.

• Attempt collaboration before conflict.

• Refrain from demeaning, discriminatory, or harassing behaviour and speech (particularly on social media).

• Be mindful of your surroundings and of your fellow participants. Alert community leaders/organisers/volunteers/staff if you notice a dangerous situation, someone in distress, or violations of this Code of Conduct, even if they seem inconsequential.

• Conference participants violating these rules may be sanctioned or expelled from the event/conference without a refund at the discretion of The Equality Project®. Participants asked to stop any harassing behaviour are expected to comply immediately.